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About Provelo
This is the story of Sarah — and every tenant who manages more than they can track with spreadsheets and filing cabinets.
Each location has a different lease, different terms, different critical dates. She spends hours every month digging through filing cabinets and PDFs trying to answer basic questions — When does this lease expire? What's the rent escalation? Can I sublease? Every answer requires pulling out the binder, flipping through 80+ pages, and hoping she finds the right clause. It's not anyone's fault — commercial leases are complex documents. But without the right tools, staying on top of them is a full-time job.
She uploads her first lease to Provelo. The AI reads all 87 pages and builds a complete summary — tenant name, landlord, lease dates, rent schedule, renewal options, permitted use, and every critical clause. What used to take hours of manual review is now an organized, searchable intelligence card. Every key term, every important date, every obligation — extracted and structured automatically.
Lease Summary — Downtown Austin
Sarah types her question in clear, simple language. Provelo responds in seconds: "Per Article 9.1 of your base lease, HVAC maintenance is your responsibility as the tenant. You must maintain a service contract with a licensed provider per Section 9.1(c). The landlord is responsible for replacement of the HVAC system only if it cannot be reasonably repaired, per Section 9.2." Every answer cites the exact article so Sarah can verify it herself. No more guessing. No more calling her attorney for basic questions.
Who's responsible for HVAC repairs?
Per Article 9.1 of your base lease, HVAC maintenance is your responsibility as the tenant. You must maintain a service contract with a licensed provider per Section 9.1(c).
Article 9.1, Section 9.1(c) — Base Lease
Provelo maps Sarah's obligations from the lease — who handles HVAC repairs, roof maintenance, parking lot upkeep, insurance, and more. Her downtown location has a landlord relocation clause with 90 days notice and no exclusive use protection. Provelo surfaces these facts clearly — what the lease says and what protections exist or are missing. Sarah now has full clarity on her position.
When Sarah receives her annual CAM reconciliation, she uploads it to Provelo. The system checks it against 14 detection rules and finds that her pro-rata share is calculated incorrectly. Billing errors are common in commercial real estate — they're rarely intentional, but they add up. Provelo shows the specific discrepancy, the correct calculation per the lease, and the relevant lease provision — facts Sarah can take to her property manager.
Provelo alerts Sarah 210 days before her lease renewal deadline, then again at 90 days and 30 days. It tracks every critical date across all 12 locations — lease expirations, rent escalations, option exercise windows, insurance renewal deadlines, and more. She never misses a deadline again. And because missed deadlines can mean losing a location or paying penalties, that peace of mind is priceless.
Across all 12 locations, Sarah can track expirations and spot trends. She sees that three leases expire within 8 months of each other — critical timing she needs to plan ahead. The portfolio dashboard turns scattered data into a clear picture. Instead of managing leases one at a time, Sarah sees her full exposure at a glance.
Try Provelo — 14-day trial. No charge until day 15.
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